LISTICLE
TL;DR — Skip to the Bottom Line
- ServiceTitan — Best enterprise solution with native QuickBooks Desktop sync (enterprise plumbers)
- Housecall Pro — Best all-in-one for small to mid-size plumbing businesses with QBO integration
- Jobber — Best balance of features and affordability with seamless QuickBooks Online sync
- Workiz — Best for service-focused plumbers needing simple QuickBooks sync
- FieldEdge — Best for established plumbing companies already using QuickBooks Desktop
If you’re running a plumbing business and already rely on QuickBooks for accounting, you know how painful it is to manually re-enter invoices, payments, and customer data. Finding the best plumbing software with QuickBooks integration can save you hours each week and eliminate costly accounting errors.
The right field service management software syncs seamlessly with QuickBooks Online or Desktop, automatically transferring invoices, payments, and job details without double entry. Based on our research and analysis of real contractor reviews, we’ve identified the top plumbing software options that integrate smoothly with QuickBooks.
In this ranking, we’ll cover what makes each platform stand out, their QuickBooks integration capabilities, pricing, and which type of plumbing business they’re best suited for.
Quick Comparison: Top Plumbing Software with QuickBooks Integration
| Software | QuickBooks Type | Starting Price | Best For |
|---|---|---|---|
| ServiceTitan | Online & Desktop | Custom pricing | Large plumbing companies |
| Housecall Pro | Online | $49/month | Small to mid-size shops |
| Jobber | Online | $49/month | Growing plumbing businesses |
| Workiz | Online | $69/month | Service-focused plumbers |
| FieldEdge | Desktop | $149/month | QuickBooks Desktop users |
| Service Fusion | Online | $99/month | Mid-market plumbers |
| FieldCamp | Online | $29/month | Budget-conscious startups |
1. ServiceTitan — Best Enterprise Plumbing Software with QuickBooks Integration
ServiceTitan is the heavyweight champion for established plumbing companies with multiple trucks and technicians. Its QuickBooks integration is among the most comprehensive in the industry, supporting both QuickBooks Online and Desktop with bi-directional sync capabilities.
The platform automatically syncs invoices, payments, customers, and chart of accounts with your QuickBooks system. You can map ServiceTitan accounts to your existing QuickBooks chart of accounts, ensuring financial data flows exactly where you need it.
Key QuickBooks Integration Features:
- Real-time sync with QuickBooks Desktop and Online
- Automatic invoice and payment posting
- Customizable account mapping
- Job costing integration
- Multi-location support with separate QuickBooks files
- Advanced reporting that combines field and financial data
Beyond QuickBooks integration, ServiceTitan offers pricebook management, dispatch optimization, marketing automation, and a customer portal. The mobile app lets technicians create estimates, collect payments, and get customer signatures on-site.
Pricing:
ServiceTitan doesn’t publish pricing, but according to user reviews, expect to invest $400-$1,000+ per month depending on your team size and features needed. This makes it best suited for plumbing companies generating $1M+ in annual revenue.
Pros & Cons:
Pros: Most comprehensive QuickBooks integration, enterprise-grade features, excellent reporting, dedicated account manager
Cons: Expensive, complex setup, overkill for small shops, steep learning curve
Best for plumbing companies with 5+ trucks
2. Housecall Pro — Best All-In-One for Small to Mid-Size Plumbing Companies
Housecall Pro strikes an excellent balance between functionality and ease of use. Its QuickBooks Online integration is straightforward and reliable, making it a top choice for plumbing businesses that want powerful features without enterprise complexity.
The QuickBooks sync automatically transfers completed invoices, payments, refunds, and customer information. You can set up automatic syncing or manually trigger exports when you’re ready. The integration includes error logging so you can quickly identify and fix any sync issues.
Key QuickBooks Integration Features:
- One-click QuickBooks Online sync
- Automatic invoice and payment export
- Customer data synchronization
- Payment method mapping
- Error notifications and sync logs
- Tax rate synchronization
Housecall Pro includes scheduling, dispatch, online booking, customer notifications, digital estimates, payment processing, and marketing tools. The mobile app is exceptionally user-friendly, which means faster technician adoption.
Pricing:
Plans start at $49/month for solo plumbers and scale up to $199+/month for larger teams. QuickBooks integration is available on all paid plans.
Pros & Cons:
Pros: Easy to set up, intuitive interface, excellent mobile app, built-in payment processing, good customer support
Cons: Only integrates with QuickBooks Online (not Desktop), fewer advanced features than ServiceTitan, processing fees apply
3. Jobber — Best Balance of Features and Affordability
Jobber has built a strong reputation among plumbers for delivering professional-grade features at accessible pricing. The QuickBooks Online integration is seamless and includes helpful features like automatic account creation for new customers.
When you mark an invoice as completed in Jobber, it automatically syncs to QuickBooks Online with all the details intact. You can map your Jobber service items to QuickBooks products and services, ensuring your accounting stays organized.
Key QuickBooks Integration Features:
- Automatic QuickBooks Online sync
- Invoice and payment synchronization
- Customer creation in QuickBooks
- Service and product mapping
- Multiple payment method support
- Sync history and error reporting
Jobber includes scheduling, dispatching, quoting, invoicing, client management, and follow-up reminders. The platform also offers automated review requests and online booking, helping you grow your plumbing business while staying organized.
Pricing:
Jobber starts at $49/month for the Core plan (up to 1 user) and goes up to $349/month for the Connect plan with unlimited users. QuickBooks integration is available on the Grow plan ($149/month) and above.
Pros & Cons:
Pros: Great value, clean interface, reliable QuickBooks sync, excellent scheduling features, strong mobile app
Cons: QuickBooks integration only on higher-tier plans, no QuickBooks Desktop support, fewer industry-specific features than ServiceTitan
Our Pick: Housecall Pro
For most plumbing businesses, Housecall Pro offers the best combination of features, ease of use, and QuickBooks integration. It’s powerful enough to handle growing companies but simple enough to implement without a dedicated IT team. The QuickBooks Online sync works reliably, and the all-in-one platform eliminates the need for multiple tools.
4. Workiz — Best for Service-Focused Plumbing Businesses
Workiz focuses on the end-to-end service experience, from lead capture to invoice payment. The QuickBooks Online integration is simple but effective, transferring the financial data you need without unnecessary complexity.
Workiz syncs completed jobs, invoices, and payments to QuickBooks Online. The system maps your Workiz payment methods to QuickBooks accounts and keeps customer records synchronized between both platforms.
Key QuickBooks Integration Features:
- QuickBooks Online integration
- Invoice and payment sync
- Customer synchronization
- Payment method mapping
- Manual and automatic sync options
- Sync error notifications
What makes Workiz stand out is its emphasis on speed and mobility. The mobile app is designed for technicians who spend all day in the field, with quick job creation, easy invoicing, and instant payment collection.
Pricing:
Workiz starts at $69/month for 1 user and scales up to $219/month for 6 users. Additional users are $39/month each. QuickBooks integration is available on all plans.
Pros & Cons:
Pros: Fast and intuitive, excellent for mobile technicians, QuickBooks integration included on all plans, good lead management
Cons: Limited advanced reporting, fewer customization options, only integrates with QuickBooks Online
5. FieldEdge — Best for QuickBooks Desktop Users
FieldEdge is specifically designed for plumbing and HVAC companies that want to keep using QuickBooks Desktop. If your accounting team is deeply invested in Desktop and you’re not ready to migrate to QuickBooks Online, FieldEdge is worth serious consideration.
The integration with QuickBooks Desktop is native and robust, with automatic synchronization of customers, invoices, payments, and job costing data. FieldEdge also supports QuickBooks Online if you decide to make the switch later.
Key QuickBooks Integration Features:
- Native QuickBooks Desktop integration
- QuickBooks Online compatibility
- Bi-directional data sync
- Job costing integration
- Purchase order sync
- Advanced financial reporting
FieldEdge includes comprehensive features like pricebook management, technician GPS tracking, inventory management, and advanced reporting. It’s built for established plumbing companies that need industrial-strength software.
Pricing:
FieldEdge starts at approximately $149/month per user. Pricing varies based on features and company size, with custom quotes available for larger operations.
Pros & Cons:
Pros: Excellent QuickBooks Desktop integration, comprehensive features, strong inventory management, good for established companies
Cons: Expensive, complex setup, steeper learning curve, interface feels dated compared to newer platforms
6. Service Fusion — Best Mid-Market Solution
Service Fusion targets the space between small business tools and enterprise platforms. Its QuickBooks Online integration is reliable and includes helpful features like automatic tax calculation and payment reconciliation.
Key QuickBooks Integration Features:
- QuickBooks Online integration
- Invoice and payment sync
- Customer and vendor sync
- Chart of accounts mapping
- Tax rate synchronization
- Credit memo support
Service Fusion includes dispatch, scheduling, customer management, estimates, invoices, and payment processing. The platform also offers inventory tracking and equipment management, useful for plumbers who handle water heaters and other large equipment.